Rules and Regulations of the Paso Fino Association Europe e.V.

1. Responsibilities of the PFAE Board of Directors (BOD)
The BOD is the management board of the PFAE. Beyond the main responsibilities and obligations described in the following, each board member agrees to assume responsibilities which do not directly fall within his/her resort and which are passed on to him/her by the BOD. Each member of the board must compile a report about his/her special resort to be imparted annually at the Annual Membership Meeting (AGM).

2. The Chairperson of the BOD (President) is responsible for all duties and responsibilities assigned to him/her by the bylaws of the association. He/ she is the judicial and extrajudicial representatives of the association. He is authorized to represent the PFAE. He/she is working closely together with all other members of the BOD.

3. The Second Chairperson of the BOD (Vice-President) is authorized to represent the association only if the 1st Chairperson is unavailable or has given written permission. He/she is working closely together with all other members of the BOD.

4. The Show Secretary is responsible for:
- Giving advice to all members with regards to show (sports) issues
- Organisation of clinics
- Defining and revising the show rules in close cooperation with the show committee whose members and duties are further defined in chapter 9.
- Organisation of show events
- Administration and management of show relevant registers (high point register, pasos for pleasure etc.).
- Administration and management of the European Paso Fino data pool

5. The PFAE Secretary is responsible for:
- Administration and management of the PFAE office
- Taking minutes ad BOD meetings and at AGMs
- Membership administration
- Cooperating with the PR Secretary regarding all PR matters
- Central contact person for all enquiries regarding the Paso Fino inclusive mail out of information material
- Forwarding request and enquiries to breeders and/or the PFAE resorts

6. The Treasurer is responsible for:
- Administration, management and control of all PFAE bank accounts and accounts, including foreign bank accounts. The treasurer is responsible for collecting the membership fees, issuing invoices, collecting and checking entry fees and show/ event expenditures in cooperation with the respective BOD secretaries. The treasurer should also compile financial statements after each show/ event hosted by the PFAE in cooperation with the PFAE secretary and the show secretary.
- Development of the annual budget
- Development of a yearly financial statement and, upon approval of the BOD, assigning a tax accountant with the filing the annual tax return.

7. The PR Secretary is responsible for:
- Cooperation and contact with the media
- Organisation and management of all internal PFAE communications (e-Mail newsletter etc.)
- Defining suitable concepts and press releases, reports to increase the awareness of the PFAE and its services in the media
- Contact and assistance regarding PFAE ad campaigns (advertising farms and(or horses for sale in the respective print media in combination with PFAE press releases)

8. The Breeding Secretary is responsible for:
- Giving advice to members on all matters regarding the breeding and keeping of Paso Finos, Trochadores (y Galoperos) and Trotones Galoperos
- Development and review of breeding rules (ZO) in close cooperation with the show committee whose members and duties are further defined in chapter 9
- Cooperation and contact with other breeders’ associations who service Paso Finos, Trochadores (y Galoperos) and Trotones Galoperos
- Organisation of breeding shows/ classes as well as breeders’ meetings and clinics
- Supporting members with regards to the registration of Paso Finos via the PFHA, the Bavarian Breeders’ Association for Special Breeds as well as other regional breeders’ associations
- Administration and management of the PFAE Fino Futurity program
- Administration and management of various overviews of stallions, offspring as well as PFAE breeders